This person coordinates all the parents who volunteer to chaperone for band performances including home football games, competitions & parades. You don’t recruit the volunteers, you just coordinate when they will chaperone & give them basic instructions in what their chaperone possibilities are.
Chaperones at games rope off the section where the band sits and makes sure the section stays clear for the marching band. They watch the instruments while the students are on break. They also help make sure water is available for the band students in the stands. Another great way to watch the game. Dates needed are:
Chaperones travel on the buses to and from competitions with the band. They stay with the students throughout the competition making sure the students have water & try to take care of any emergencies, e.g. first aid, sewing kits, lost gloves or socks. Chaperones are responsible for any hotel costs on overnight trips. Dates needed are:
Chaperones are responsible for making sure there is a full five gallon cooler of ice & water bottles on the truck. They travel on the bus with the band to parades. The chaperones then fill & distribute cold water bottles to water handlers who squirt water into the mouths of thirsty marchers during the parade. (Memorial Day parade and the 3 RD & 4 TH of July.). Dates needed:
The hospitality chairperson coordinates all the food-related aspects of band performances. This person works with the caterers regarding food purchases. You do not have to recruit the parent volunteers who will be helping, but you do have to coordinate with those volunteers about when and where to drop off donations, when they will be serving the food, and so forth.
Meals are provided for the band at each competition. Helpers are needed to help set up, serve the food, and clean up. Signing up for this job does not mean you are responsible for providing the food. Dates needed are:
These folks are needed to help with the meal planning & purchasing of food for the various meals served to help on band competition trips.
No description available
The Band Camp committee handles the purchase and delivery of necessary supplies for band camp as requested by the director. This includes camp supplies (e.g. paper goods, markers, etc.), student refreshments (e.g. ice water, Gatorade, fresh fruit), and staff lunches. In addition to a chairperson to coordinate this effort, volunteers are needed to deliver the supplies and refreshments on camp days.
The family picnic volunteers coordinate and serve a family picnic once a season, in early September, to give the families of the marching band students a chance to meet & mingle. This is a wonderful time to meet the people your child has spent so much time with since May.
This person makes arrangements for out of town trips that require overnight accommodations for both the band and their fans, i.e. parents and families. This person also would coordinate the possibility of fan buses for out of town performances so parents don‘t have to drive by themselves.
The uniform committee is responsible for the fitting and alteration of the band uniforms. This committee is also in charge of fitting and ordering parade t-shirts, shoes, "blacks", gloves, raincoats, and shakos. Uniforms are cleaned in bulk once a year and reorganized in the summer. The committee has a member in attendance prior to every performance to ensure that all members have their necessary uniform parts as well as making any last minute repairs. A uniform person also works with the equipment team to take out and put back the shako boxes after every performance.
The band has a great need for parents who are handy with a needle and thread to hem bibber pants and make other uniform alterations.
Ideally two people will coordinate the production of color guard flags. The coordinators will work closely with the staff to design flags & then order the materials needed to produce them. Then you oversee the many faithful volunteers who get their sewing machines out to create our beautiful flags. Detailed instructions and purchasing information from prior years are written up and available to assist you. Last years coordinators are available for consultation (for a slight fee- think chocolate.) They can also use help by cutting materials and sort flag kits.
Volunteers are needed to cut and sew different flags the color guard uses throughout the show.
Keep in contact with guard instructors, coordinate chaperones and guard moms for competitions. Stay on top of the program & any prop items needed.
The Guard Mom(s) support the Color Guard by making sure volunteers are always available to support the guard at rehearsals, football games, marching band competitions, and Winter Guard. This includes helping with uniforms, equipment, guard supplies, water, chaperoning, and more. The lead Guard Mom(s) work with the staff to determine their specific needs and coordinate volunteers. Contact Volunteer Coordinator Denise Henry for a more detailed description.
The equipment crew carries the most responsibility and is one of the biggest commitments of all volunteer commitments. They’re responsible for moving equipment on & off the field for band performances. They also load the equipment on & off the trucks for transport to competitions. They attend some practices, fabricate props & maybe called upon to do last minute repairs. There is a camaraderie that develops that makes it both fun & a rewarding experience. The EC will attend some of the practices sessions and maybe asked to construct some of the props for the show. There is a slight cost associated with the purchase of the equipment crew shirt.
This person makes sure we have enough parents to get our equipment on & off the field and works closely with the staff to make sure everything is where it is supposed to be. Equipment crew leader also makes sure our items are stored properly & coordinates transporting the equipment with qualified parent drivers.
Band or Guard yard signs are purchased by band/guard members to display in front of their houses. The yard signs volunteer sells from existing supplies/takes orders for yard signs at the spring parents' meeting and delivers/sells from overstock at the August parents' meeting. A very small supply of signs is always stored at the volunteer's house (if not all sold at the meetings), and when the signs are ordered a small overstock can be requested. Currently the signs are corrugated plastic ordered from a local business, but the volunteer has made wooden ones painted with stencils in past years.
This job makes sure that the lot is clear of all cars prior to the band coming out for warm-ups when the parking lot is needed. MR. BRITTON is a great help.
Provide a central point for emails to the MB parents & students. Maintain group mailing list and distribute information on schedules, competitions, volunteer needs, etc. This will be requested by committee chairs and the director.
Members and families of the marching band enjoy having photo remembrances of the season. Parents with a professional background or amateur interest in photography that are interested in helping to preserve the season are welcome to help out on the photography team. Photographs will be needed of camps, rehearsals, football games, and competitions. The photography team will provide low-res images to the band's webmaster for posting on the TMB website during the season. At the end of the season, the team will produce a CD of the high-res images and make it available for purchase with the proceeds going back to the marching band program.
Communicate information regarding upcoming events and competition results to the local Warrenville & Wheaton papers. This requires working with the director and staff to create accurate and timely press releases.
This is recognition of all the Senior Guard and Marching Band Members and their parents before a varsity football game in the fall. This is coordinated through Phil Britton at the school. Parents need meeting place (track) and time and to be lined up ready for introductions that evening. Coordinator arranges for corsages, a photo, and supplies. The announcer with an alphabetical list of the seniors and their escorts (parents) that evening. The school provides pins that are given to the parents. One person, one night commitment.
This person would be responsible for coordinating parent volunteers who can help decorate band student lockers with encouraging signs before competitions. (Parents are needed to make the signs and then hang them on each locker the night before the competition.) This is a fun job and the students enjoy seeing their locker has been visited by the volunteers. They will also help make families feel welcome & will answer questions about the marching band program.
This person coordinates videotaping of band practices for review by student and the director as well as video taping performances. In the past this person put together a video of viewing on awards night that was made available to families for purchase. This does not need to be a one person job. One parent might choose to coordinate several video-tapers throughout the season.
Create and maintain a website that shares information about the Tiger Marching Band. The website is primarily an information resource for members of the marching band and their families. As such, it will contain information such as schedule, handbook, forms, volunteer needs, contacts and more. The website requires frequent updating during the season to reflect weekly schedules, new photo galleries, and other changing information. The volunteer responsible for the website will ideally have experience with website design and web authoring tools. Understanding of web photo galleries and video streaming are a plus. Ability to manage website hosting needs is also desirable.
Registration chair assembles packets containing all required paperwork for marching and color guard members. Forms are distributed at the May informational parent meeting, delivered in person, or via mail if no representative picks up the papers at the meeting. Registration chair receives completed registration forms and keeps confidential records of student information, forwarding the forms necessary too WWS school so they can file them. Responsibility begins approximately April (copying and assembling paperwork for registration packets.) To conclude approximately September or earlier, once all registrations have been received.
This job literally is done from home. Parents contact you by phone or e-mail you to know if their band student will be absent from a rehearsal or performance. You then send that information on to the director and/or drum majors at the start of each performance or rehearsal. This is a great way to get to know a lot of parents.
This volunteer opportunity starts shortly after the beginning of the year, the recruiting & registration teams will kick the process into gear. You’ll be asked to enter information on all 8 th grade band members from Edison, Hubble and local private schools into the database so that recruiting and registration team can access to mailing labels & such.
Maintain a Microsoft access database containing necessary information for marching band members. Print labels and provide reports as needed for all other TMB parent board functions
This person finds out from all the committee chairs what volunteer help is needed for the season and then recruits parents for the work needed. Sign up sheets at the May & August parent meeting usually net all the volunteers needed which information is then fed back to the committee chairs in need of power. Not the overwhelming job you may think it is and a chance to get to know parents.
This committee develops the designs for clothing items that coordinate with each seasons show theme. TMB members receive one t-shirt free. Forms offering a variety of selections will be made available to members of marching band families for fan wear.
These volunteers coordinate fundraising events. The band is not fee based and funds are needed to be raised to pay for competition transportation, lodging & food. This job finds connections for possible corporate sponsors or donations. They help to find different ideas for miscellaneous fundraisers that band parents & students could hold throughout the year. These types of events not only can be used to raise funds but also to heighten awareness and raise community support of our band program.
The Holiday Pops concert is the marching bands largest fundraiser. It is held in December and the proceeds from this fundraiser are crucial to the ongoing financial stability of the marching band program. It consists of a holiday concert by band members, silent auction & bake sale. It is a fun evening for the family and two or three parents are needed to spear head the planning of the pops concert. It’s never too early to consider this so you can take notes on how it all comes together.
Jobs include:
This job is fun!! Arrive at home football games between 6:30 & 7 pm. On Friday night. Make sure you have all the proper equipment, signs, tickets, tables & change needed for the evening. (The hardest is making sure we have enough volunteers for each game.) You will walk through the crowd, meet & greet all your friends, and sell them tickets during the first half of the game. Half of the pot is given to the band the other half of the money goes to the winning number called out at halftime.
How easy can it be? You get to watch the game and help make some money for the band. We earn thousands of dollars each year!!
TMB leadership manages the operations of the car wash under adult supervision. They make schedules of who does what, when, and manages the students on the day of the events. What the job entitles: